Description

The Deputy Director of PDD will shadow the current Director of PDD to learn and assist in all activities necessary to organize the PDD event, typically held in the April/May timeframe. This role is designed to prepare the Deputy Director to take over as Director of PDD in the following year.

Commitment & Effort

• 1-year term as Deputy Director, followed by a 2-year term as Director of PDD.
• Expect to average 5 hours per month, increasing to 10 hours in April and May.

Roles and Responsibilities

• Shadow the Director of PDD: Learn all aspects of the Director's role, including planning, coordination, and execution of the PDD event.
• Assist in Venue Selection: Help select and reserve the venue/facility for the PDD.
• Team Management: Support the formation and management of the PDD team, ensuring continuity from previous events.
• Meeting Coordination: Assist in facilitating and coordinating regular meetings among the PDD team, starting in June/July.
• Theme and Pricing: Help select the PDD theme (if applicable) and set event prices for attendees.
• Topic Selection: Participate in selecting topics for the PDD, based on input from the PDD team, Speaker Selection Committee, board feedback, chapter members, and previous survey results.
• Speaker Coordination: Work with the Director of Speaker Selection and Programs and the Speaker Selection Committee to select speakers and presenters.
• Promotion: Assist in arranging promotion via the PMI NEW website, postcards, chapter email blasts, and monthly meetings.
• Schedule Building: Support the building of the PDD schedule, including keynotes, tracks, main speakers, end notes, and raffles.
• PDU Claims: Ensure PDUs are claimed for all attendees by submitting attendance lists to the VP of Programs.
• Budget Management: Help ensure the PDD stays within budget.
• Task Assignment: Assist in assigning tasks and responsibilities to non-PDD team workers (such as board members) for the event days.
• Innovative Ideas: Contribute innovative ideas to increase attendance for the PDD.
• Documentation: Update the chapter’s document management system with all relevant information.

Activities & Deliverables

• June/July: Assist in reserving the venue for the following year's PDD.
• August/September: Participate in initial planning for the PDD, including format and lessons learned.
• October/November: Assist in ensuring starting the speaker search for the PDD.
• January: Assist in oversight of adding the PDD event to the website and sending the first postcard.
• January-April: Help send PDD information to the VP of Communications for email blasts and to the VP of Programs for monthly meeting slide decks.
• February: Ensure all speakers are under contract.
• February/March: Update the PDD event with the list of speakers.
• March/April: Assist in sending the second postcard.
• April: Help assign tasks and responsibilities to non-PDD team workers for the event days.
• May: Assist in holding the PDD.
• May (post-PDD): Help submit the attendance list to the VP of Programs and the Director of Surveys.

Backup or Emergency Plan

If the Deputy Director cannot fulfill their role for an interim or extended period, the VP of Programs will take their place.

Reporting Relationships

This role reports to the Director of PDD.

Description 

Elected volunteer in charge of the IT services, acts as Web Master assisting with any issues related to the PMI-NEW web page, the email system, information access management and anything IT related 

Commitment & Effort

• Must serve a 2-year term, continued service beyond the 2-year term is appreciated! 
• 8 hours per month for chapter website management and email administration 
• 30 to 40 hours annually for planning, communications, and web development in advance of PDD 
• Attendance (in person or virtual) at annual PMI-NEW volunteer training session
• On-call triage and communication for technology incident response

Roles and Responsibilities 

• Post all aevent articles and include registration ability and discount codes.  
• Ensure that the main home page is updated for all current and upcoming events in addition to performing any technical and functional requirements. Troubleshoot open tickets with the web page vendor and help resolve any issues. Develop custom web pages and microsites as needed. 

• Acts as an active team member of the PDD team – attend team meetings and build event web page for the event, per the team's direction and in line with event planning schedules.
• Grants appropriate access and trains other volunteers on the features and functionality of chapter technology. 
• Resolves any website or chapter email login issues for members and other volunteers, including meeting with a member or volunteer to try and isolate the login issue.Communicates with members regarding PMI-managed services to support a high-quality membership experience. 
• Responds to requests for job postings to be published to the website, developing articles for proofing and setting publishing limits to ensure content stays fresh.  
• Develops discount codes per approved requests received from the PMI-NEW Board of Directors. 
• Organizes event content on a monthly basis.
• Maintains listing of all chapter email accounts with the the assigned volunteer and forwarding addresses, as applicable. 
• Chapter email administrator and web hosting vendor liaison, including email account creation/management, troubleshooting, incident management communication, and testing as needed to support 24/7 availability of the chapter website and volunteer communication and collaboration tools. 

Role Description: 

The Director of Membership Growth is responsible for addressing the needs of chapter membership growth and membership value delivery in accordance with chapter policies and bylaws.  
 

Roles and Responsibilities: 

• Assist VP of Membership with developing and implementing a chapter membership plan that ensures member growth and member engagement, including the establishment of measurable goals and the monitoring of success metrics for appropriate action
• Answer general member/non-member information inquiries and other requests for assistance with membership and its benefits 
• Support and attend annual general meeting and all chapter meetings as appropriate 
• Report on membership data 
• Review and analyze member satisfaction survey data and enhance membership benefits 
• Administer the Chapter Guest Pass program 
• Analyze and integrate survey feedback for inclusion in the strategic/operational planning 
• Develop and implement membership welcome and support plan including the promotion of PMI and chapter membership value 
• Communicate member value through various delivery methods in alignment with the membership Benefits Package 
• Utilize membership marketing materials available through the PMI Marketing Portal  
• Develop and implement succession and transition plan 
• Annually – Review and update the Chapter Membership Plan
• Monthly – Perform the Chapter Guest Pass process 
• Monthly – Perform action items associated with membership growth 

Volunteer Requirements: 

Generally expected to attend the majority of local chapter events. 
Generally expect to average 5 - 10 hours per month during the board year. 

Backup or Emergency Plan: 

In the event that the Director of Membership Growth cannot fulfill their role for an interim or extended period of time the Director of Membership Renewal and/or the VP of Membership will take their place or delegate tasks as needed. 

Reports To: 

VP of Membership 

Description 

The primary responsibilities for the Audio and Visual (AV) Technician are set up, operate, and maintain audio and visual equipment for PMI-NEW events so that the events can be streamed (webcasted) to the Internet for our remote members (members unable to attend the event in person).   

Performs work as part of a team of 4 AV technicians; 2 technicians will be assigned for each event.  A schedule will be created, as needed, and coordination/engagement facilitated through the Programs team. 

The AV technician should have prior training and/or experience operating audio-visual technology, a certificate or degree in this or similar field of study is preferred.  Knowledge of camera and lighting techniques and webcast (streaming) software is essential, and interested candidates will be trained. 

Commitment & Effort 

• Yearly terms – January to December  
• Expected to attend all in-person events with webcast components; typically 1 evening per month from September to April (approximately 7-8 events per year)
• Generally expected to average 3 hours per month for planning, rehearsal and execution activities
• Supports technology aspects of all-virtual events, as needed 

Roles and Responsibilities 

• Pickups equipment from the storage location before each meeting.  Equipment incudes camera, microphone, cabling, tripod, and laptop computer. After pickup, AV Technician ensures all equipment is secure and stored at the venue or in another climate-controlled environment.
• Arrives at least 1.5 hours before the speaker’s presentation to setup/test equipment. Verifies that there is sufficient space, lighting, a reliable internet connection, etc.
• Performs all activities necessary to stream the live event to web-based viewing platform
• Troubleshoots technical issues and work with the venue’s staff to ensure a smooth webcast experience for our remote members, including completion of connectivity tests in advance of the event.
• Runs equipment during the speaker’s presentation.  Although the majority of the event will be the filming of the speaker, audience participation may also be filmed. Coordination with speaker and event team required to facilitate effective experience for web attendees is expected. 
• Takes down, secures and returns equipment to storage location 
• If any equipment is malfunctioning, arrange to have the equipment repaired or replaced. 

Backup or Emergency Plan: 

In the event the Audio and Visual Technician cannot fulfill their role for an interim or extended period the Director of Speaker Selection and Programs shall find a replacement. 

Reporting Relationships: 

This position reports to the Director of Speaker Selection and Programs, with a dotted line to VP Operations.