Volunteer Opportunities

Get Involved

Welcome Volunteers and Volunteers-to-be!

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Our PMI NEW Chapter is operated completely by volunteers just like you – our volunteers do everything from recruiting speakers to planning and running our annual Professional Development Days conference. We couldn't offer all the quality programs we bring to our members each year without people like you. We'd love to have you join us as one of our dedicated and valued volunteers!

What are your interests, strengths, and goals? There are many types of volunteer roles and if you are interested we can find a perfect match for you. Volunteer opportunities range from short-term commitments of a few hours to long-term committee lead roles. And many of our volunteer activities qualify for PMI PDUs (volunteers report their own volunteer PDU hours to PMI; for more information, please visit PMI's website).

How to Get Started

Check out our volunteer openings below. If you are interested in learning more about one of these opportunities, or if you have a different skill you'd like to contribute, please contact us.

Vice President of Membership

 

Role Description:

The VP of Membership is responsible for addressing the needs of chapter membership, including membership recruitment, retention, and associated value delivery in accordance with chapter policies and bylaws.

Roles and Responsibilities:

  • Develop and implement a chapter membership plan that ensures continued growth through proactive recruiting, retention and member engagement, including the establishment of measurable goals and the monitoring of success metrics for appropriate action
  • Customer Service
    • Answer general member/non-member information inquiries and other request for assistance with membership and its benefits
    • Support and attend annual general meetings and all chapter meetings as appropriate
  • Primary user of the Membership Data in the Chapter Reporting System (CRS) for Data Analysis and Reporting
    • Maintain the membership records of the chapter
    • Provide communication list/member updates to officers as requested
    • Coordinate the production and distribution of timely membership reports, such as monthly membership reports by demographics (city, state, age, industry, etc)
  • Market Research
    • Review and analyze member satisfaction survey data and enhance membership benefits
    • Develop and administer lapsed (non-renewal) member survey
    • Analyze and integrate survey feedback for inclusion in the strategic/operational planning
  • Marketing and Member Engagement
    • Develop and implement membership welcome and support plan including the promotion of PMI and chapter membership value
    • Communicate member value through various delivery methods in alignment with the Membership Benefits Package
    • Utilize membership marketing materials available through the PMI Marketing Portal
    • Develop and implement a rewards and recognition program plan to recognize member milestones (such as anniversaries or awards)
  • Develop and oversee leadership succession planning and ensure a smooth transition

Time Sensitive Activities:

  • Annually – Review and update the Chapter Membership Plan
  • Monthly Events - Coordinate Chapter Orientation at each chapter event
  • Monthly – Perform Chapter Guest Pass process

Volunteer Requirements:

  • Must serve the entire two year board term.
  • Expected to attend all board meetings.
  • Generally expected to attend the majority of local chapter events.
  • Generally expect to average 10 hours per month during the board year.

Backup or Emergency Plan:

  • In the event that the VP of Membership can not fulfill their role for an interim or extended period of time the President will select another board member or a director to take their place.

Budget Line Item Responsibilities:

  • Membership Dues

Director Roles Under VP of Volunteers:

  • Director of Membership

Vice President of Volunteers

Role Description:

The VP of Volunteers is responsible for addressing the needs of the volunteers, including recruitment, retention, recognition and leadership development training and support in accordance with chapter policies and bylaws.

Roles and Responsibilities:

  • Responsible for volunteer recruitment and/or retention
    • Maintain a list of all chapter volunteer roles, volunteer and contact info
    • Maintain a chapter volunteer org chart
  • Conduct volunteer on-boarding program for all new volunteers
  • Understand and leverage experience of volunteers and direct them to various initiatives in the chapter
  • Responsible for identifying and developing programs to involve, develop and engage volunteers
  • Responsible for oversight, administration and building awareness of the chapter (and PMI’s) volunteer policies, procedures and guidelines
    • Conduct annual volunteer training program
  • Responsible for the development of volunteers to serve in their volunteer roles
  • Responsible for developing and administering volunteer recognition programs
  • Responsible for the general oversight and management of the chapter’s volunteer programs and services
  • Develop and implement succession and transition plan

Time Sensitive Activities:

  • Monthly – Report to board any open volunteer positions and recruitment activity
  • Annually – Coordinate purchase of volunteer awards and volunteer recognition at Annual meeting
  • Annually – Coordinate volunteer training with Director of Volunteers
  • As Needed – Conduct volunteer on-boarding when Director of Volunteers is not available

Volunteer Requirements:

  • Must serve the entire two year board term
  • Expected to attend all board meetings
  • Generally expected to attend the majority of local chapter events and recruit for open volunteer positions
  • Generally expect to average 5-10 hours per month during the board year

Backup or Emergency Plan:

  • In the event that the VP of Volunteers can not fulfill their role for an interim or extended period of time the President will select another board member or director to take their place.

Budget Line Item Responsibilities:

  • Volunteer awards

Director Roles Under VP of Volunteers:

  • Director of Volunteers

Director of Social Good

 

Role Description:

The primary goal of this role is to be responsible for overseeing a program of social good projects, developing social good initiatives and strategies, and be a liaison to PMI Educational Foundation. They must also establish and then provide reports on multiple initiatives for their chapter.

Committment & Effort:

  • Approximately 5–10 hours per month (dependent on client engagements)
  • Includes monthly meetings with volunteer teams and preparing monthly reports

Roles and Responsibilities:

  • Familiarize themselves with the Chapter Leaders’ Guide: Social Good Outreach
  • Work with client relations manager to identify prospective projects
  • Post, interview and invite volunteers to work on projects
  • Coach and mentor the volunteer lead on the development of the project charter, schedule, and

    staffing
  • Along with the chapter president and client relations manager approve each social good project

    charter
  • Provide reports on multiple social good initiatives for their chapter
  • Liaise with director of volunteers as required
  • Manage all chapter volunteers engaged in social good projects
  • Report on overall social good program status
  • Attend and participate in chapter leadership meetings as requested

Backup or Emergency Plan:

  • In the event that the Director of Social Good cannot fulfill their role for an interim or extended period of time, the VP of Outreach will select another director to take their place or perform the role.

Reports to:

  • VP of Outreach

Director of Certification & Training

Role Description:

The primary responsibilities for the Director of Certification & Training are coordinating all activities relating to (1) promoting certification among Chapter members and all practitioners and organizations; and (2) work with third party providers to provide certification and training prep courses.

Committment & Effort:

  • Approximately 5–10 hours per month
  • Includes monthly meetings with volunteer teams and preparing monthly reports

Roles and Responsibilities:

  • Schedule Certification courses with providers
  • Promote certifications to members, corporations, and the Northeast Wisconsin community
  • Vet new certification course providers
  • Ensure providers provide revenue sharing to chapter
  • Understand new certifications as they are released by PMI
  • Answer certification questions from members 

Backup or Emergency Plan:

  • In the event that the Director of Certifications and Training cannot fulfill their role for an interim or extended period of time, the VP of Outreach will select another director to take their place or perform the role.

Reports to:

  • VP of Outreach

Director of Membership

Role Description:

The Director of Membership Growth is responsible for addressing the needs of chapter membership growth and membership value delivery in accordance with chapter policies and bylaws.

 

Roles and Responsibilities:

  • Assist VP of Membership with developing and implementing a chapter membership plan that ensures member growth and engagement, including the establishment of measurable goals and the monitoring of success metrics for appropriate action

  • Customer Service

    • Answer general member/non-member information inquiries and other requests for assistance with membership and its benefits

    • Support and attend annual general meeting and all chapter meetings as appropriate

  • Report on membership data

  • Market Research

    • Review and analyze member satisfaction survey data and enhance membership benefits

    • Administer the Chapter Guest Pass program

    • Analyze and integrate survey feedback for inclusion in the strategic/operational planning

  • Marketing and Member Engagement

    • Develop and implement membership welcome and support plan including the promotion of PMI and chapter membership value

    • Communicate member value through various delivery methods in alignment with the membership Benefits Package

    • Utilize membership marketing materials available through the PMI Marketing Portal

  • Develop and implement succession and transition plan

     

Time Sensitive Activities:

  • Annually – Review and update the Chapter Membership Plan

  • Monthly – Perform Chapter Guest Pass process

  • Monthly – Perform action items associated with new member recruitment

 

Volunteer Requirements:

  • Generally expected to attend the majority of local chapter events.

  • Generally expect to average 5 - 10 hours per month during the board year.

 

Backup or Emergency Plan:

  • In the event that the Director of Membership Growth cannot fulfill their role for an interim or extended period of time the Director of Membership Renewal and/or the VP of Membership will take their place or delegate tasks as needed.

     

Reports To:

  • VP of Membership

AV Team (2 volunteers needed)

Position Overview:

The primary responsibilities for the Audio and Visual (AV) Technician are set up, operate, and maintain audio and visual equipment for PMI-NEW events so that the events can be streamed (webcasted) to the Internet for our remote members (members unable to attend the monthly meeting in person). 

 

Initially, only the monthly meetings will be webcasted however the chapter might webcast additional events such as PDD, PMP classes, and workshops.

 

There will be at least 4 AV technicians – 2 technicians will be needed for each monthly meeting.  A schedule will be created for each AV technician.

 

The AV technician should have a diploma or degree in audio visual technology (or have been trained on AV technology).  Knowledge of camera and lighting techniques and webcast (streaming) software is essential.

 

This position reports to the Director of Speaker Selection and Programs.

Duties and Responsibilities:

  • Pickup equipment from the storage location before each meeting.  The storage location has not been determined however the chapter might store the equipment at a heated storage location on Route 41 or at the venue
  • Arrive at least 1.5 hours before the speaker’s presentation and setup/test equipment and verify that there is a reliable Internet connection.  Equipment incudes camera, microphone, cabling, tripod, and laptop computer
  • Setup laptop to stream event to Internet
  • Troubleshoot technical issues and work with the venue’s staff to ensure a smooth webcast experience for our remote members
  • Run equipment during the speaker’s presentation.  Although the majority of the event will be the filming of the speaker, audience participation may also be filmed.
  • Breakdown and return equipment to storage location
  • If any equipment is malfunctioning, arrange to have the equipment repaired or replaced.

Volunteer Requirements:

  • Yearly terms – January to December however the meeting schedule is usually from September to April (approximately 7 meetings per year)

  • Generally expect to average 3 hours per month

Director of Mentorship

Position Description

The Director of Mentorship is responsible for administering the Mentorship program. In this role theDirector of Membership is responsible paring and monitoring Mentor-Mentee relationships.

 

Duties and

  • Receive, review and approve mentor applications
  • Receive, review and approve mentee applications
  • Pair mentors and mentees
  • Monitor Mentor-Mentee relationships periodically

Responsibilities and Time-sensitive Activities

Ongoing:

  • Report summary of mentorship program activities monthly
  • Produce mentorship announcements, as needed
  • Check-in with mentorship participants, validate success, and solicit improvements

Volunteer Time Commitment

4 – 5 hours per month

 

Backup or Emergency Plan

In the event that the Director of Mentorship cannot fulfill their role for an interim or extended period oftime, the VP of Outreach will select another director to take their place or perform the role in the interim.

 Director of Volunteers 

Position Description

Coordinate and carry out tasks to recruit and onboard new volunteers into the PMI-NEW chapter. Work to retain, engage, recognize and develop existing volunteers.

Duties and Responsibilities

  • Post openings for new volunteer positions
  • Receive candidates for new volunteer positions
  • Work with Board and Directors to place volunteers into roles that work best for their interests, talents/skills, time availability, etc
  • Follow onboarding checklist to setup the volunteer in his/her new role
  • Create procedures and documentation to facilitate volunteer onboarding and training
  • Assist with Volunteer Orientation and other volunteer training and engagement activities

Time Commitment

2 – 5 hours per month

Speaker Selection Committee (2 volunteers needed)

 

Positions Overview:

The Speaker Selection Committee (SSC) is a team of 4 to 6 volunteers – but split into 2 groups.  One group consists of two (2) volunteers that focus on selecting speakers for the monthly events.  The second group focuses on selecting speakers for the PDD.

The reason we split the committee into 2 groups is because selecting speakers for PDD requires the committee members’ full attention from October thru January – and it was difficult for committee members to handle both monthly meetings and PDD.  However the 2 groups work together to ensure there are no repeat speakers among PDD and monthly meetings during a given year.  In addition, if it is determined that a speaker is better suited for PDD (or better suited for a monthly event), the committee can share information with the other group.

Duties:

There is a “Speaker Selection Process” document called “pminew-speaker-select-process.docx” located under the “Programs/Speaker Selection” folder in the document management system.  This document lists detailed steps for selecting, engaging, and paying speakers.  In addition, the “Programs/Speaker Selection” folder has examples of speaker agreements and confirmation letters.

The Director of Speaker Selection and Programs maintains a database of speakers and maintains the schedule for monthly meetings – which assist the SSC. 

Attend SSC meetings.

Reference and follow the “Speaker Selection Process” document.

Stay within budget.

For a member of the monthly meeting group:

  • In May/June, you will be assigned 3 to 4 monthly meeting for the next meeting cycle (September thru April) with a PDU area (such as technical, strategy, or leadership). 
  • Research and engage a speaker for each one of your assigned months at least 2 months before the event
  • Consolidate the speaker’s information and forward to the Director of Speaker Selection and Programs so that the information can be uploaded to the Website

For a member of the PDD group:

  • In October/November, you will be assigned 3 to 4 sessions for the PDD with a PDU area (such as technical, strategy, or leadership). 
  • October thru January, research and engage a speaker for each one of your assigned sessions.
  • Consolidate the speaker’s information and forward to the Director of Speaker Selection and Programs so that the information can be uploaded to the Website

Responsibilities & Time Sensitive Activities:

For a member of the monthly meeting group:

Ensure all speaker-related documents are completed (and uploaded to the Website for registration) 2 months before the event

 

For a member of the PDD group:

Ensure all speaker-related documents are completed (and uploaded to the Website for registration) by February 1st

Volunteer Requirements:

  • 1-year term

  • Expect to average 2-3 hours per month (depending on position)

Backup or Emergency Plan:

  • In the event one of the SSC positions become vacant, another member of the SSC team will take their place.

Reports to: 

  • Director of Speaker Selection and Programs