Role Description:

The Director(s) of Social Media are responsible for posting monthly events, announcements, PDD information and other relevant events to LinkedIn, Instagram and Facebook. Due to the volume of posting required there will be two Directors to collaborate and share the responsibilities. The Directors must be comfortable with the basic functions of posting to LinkedIn, Facebook, Instagram and Canva Pro for Teams. PMI-NEW uses Canva to create branded content for social media as well as maintaining a scheduling calendar. The Directors of Social Media will be responsible for posting in accordance with the annual communication goals and objectives as set by the Board of Directors in their annual plan goals.

Commitment & Effort:

• This position requires a 12-month commitment, shared with the Co-Director.

• Must be available to reasonably respond to ad hoc requests for posting.

• Must be willing to learn Canva Pro for Teams for branded content creation and Canva Content Planner for scheduling.

Roles and Responsibilities:

• Post Monthly events with speaker information as well as registration information in branded format using Canva for Teams for content creation and Content Planner for scheduling. 
• Share biographies or videos of featured speakers
• Include links to registration for all events when applicable
• Share branded content for New PMI-NEW members, Volunteer Openings, Anniversaries, New Credentials monthly and PMI-NEW branded Holiday wishes as appropriate.
• Post any other miscellaneous information or requests from other areas such as Outreach, Programs, Volunteering or Membership in a timely manner as requested.
• Respond to requests from individuals that result from social media posts, including connecting them with the correct Chapter Director or VP.

Activities & Deliverables:

• Social media posting and engagement must be consistent for the algorithms to push content to user’s newsfeed.

  • Posting Requirements: A minimum 2 posts per week on all social channels

  • Best results are during business hours and M-F – except for Holidays (post on the day.)

• Posting For Monthly Events:

  • 1 month before the event - Create events in LinkedIn and FB. We are unable to create events on Instagram, so create a post with all relevant event information)

  • Skip a week

  • 2 weeks before – Post an event post

  • 1 week before – Post a last call for registration post
• Months without events:
  • Due to the nature of social media it’s important that postings are kept consistent. During the months when there are no monthly events there may be articles from PM Influencers or items from PMI global that can be shared for content. There will also continue to be monthly volunteer information, membership updates and Outreach updates.
• Professional Development Days has a schedule all its own to promote the event on a scheduled basis determined by the Director of PDD, Co-Directors of Social Media and the VP of Communications. In past years we have posted save the dates early on and then shared more information as it becomes. In the final 6-8 weeks prior to the event, we feature one PDD speaker each week leading up to the event. You are expected to attend the PDD meetings as often as possible and keep up to date with meeting notes and respond accordingly.

Volunteer Requirements:

• Must serve the entire board year (August to May).

• Must be available to respond to ad hoc requests for communications.

Backup or Emergency Plan:

• If the Director of Social Media cannot fulfill their role for an interim or extended period, the Director should inform the VP of Communications ASAP and try to assist in finding a replacement volunteer.

Reporting Relationships:

• This role reports up the VP of Communication

Position Overview

The primary responsibilities for the Audio and Visual (AV) Technician are set up, operate, and maintain audio and visual equipment for PMI-NEW events so that the events can be streamed (webcasted) to the Internet for our remote members (members unable to attend the monthly meeting in person). 

Initially, only the monthly meetings will be webcasted however the chapter might webcast additional events such as PDD, PMP classes, and workshops.

There will be at least 4 AV technicians – 2 technicians will be needed for each monthly meeting.  A schedule will be created for each AV technician.

The AV technician should have a diploma or degree in audio visual technology (or have been trained on AV technology).  Knowledge of camera and lighting techniques and webcast (streaming) software is essential.

Roles and Responsibilities

• Pickup equipment from the storage location before each meeting.  The storage location has not been determined however the chapter might store the equipment at a heated storage location on Route 41 or at the venue
• Arrive at least 1.5 hours before the speaker’s presentation and setup/test equipment and verify that there is a reliable Internet connection.  Equipment incudes camera, microphone, cabling, tripod, and laptop computer
• Setup laptop to stream event to Internet
• Troubleshoot technical issues and work with the venue’s staff to ensure a smooth webcast experience for our remote members
• Run equipment during the speaker’s presentation.  Although the majority of the event will be the filming of the speaker, audience participation may also be filmed.
• Breakdown and return equipment to storage location
• If any equipment is malfunctioning, arrange to have the equipment repaired or replaced.

Volunteer Requirements

• Yearly terms – January to December however the meeting schedule is usually from September to April (approximately 7 meetings per year)
• Generally expect to average 3 hours per month

Reports to

• Director of Speaker Selection and Programs

Description

Responsible for Academic Outreach, developing a strategy, and implementing programs that form sustainable partnerships and yield mutual benefits for the Chapter and tertiary/higher educational institutions.

Commitment & Effort

• Generally expect to average 4-5 hours per month during the board year.
• Attend regularly scheduled outreach team meetings/conference calls and selected meetings

Roles and Responsibilities

• Work with the Chapter’s Board of Directors and Chapter partner to develop an overall strategy and plan with objectives for outreach and provide training/mentoring partnerships with local academic institutions to support the objectives of the Chapter and PMI Global
• Develop and implement innovative programs with academic institutions to support academic outreach strategy
• Develop metrics to measure success of academic outreach programs
• Monitor activities of academic outreach volunteers assigned to manage the program
• Maintain a record of local academic contacts
• Utilize PMI academic outreach resources to support designated outreach activities (found on the Marketing Portal)
• Report monthly progress to the VP of Outreach and for the annual Chapter business planning with Chapter partner
• Responsible for making local academic institutions aware of PMI and the benefits of Chapter support, and PMI products/programs/initiatives relevant to an academic audience
• Responsible for identifying and developing programs to involve, develop, engage and manage academic stakeholders
• Help to develop, document, and maintain the role and responsibilities of the position to meet changes in the as conditions change,
• Enhance executive-level awareness of academic outreach programs that should be considered for the Chapter and its members

Backup or Emergency Plan:

• In the event that the Director of Educational Outreach can not fulfill their role for an interim or extended period of time the VP of Outreach will identify a replacement

Budget Line-item Responsibilities:

• Outreach

Reporting Relationships:

• The Director of PM2 reports up to the VP of Outreach