Welcome Volunteers and Volunteers-to-be!

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Our PMI NEW Chapter is operated completely by volunteers just like you – our volunteers do everything from recruiting speakers to planning and running our annual Professional Development Days conference. We couldn't offer all the quality programs we bring to our members each year without people like you. We'd love to have you join us as one of our dedicated and valued volunteers!

What are your interests, strengths, and goals? There are many types of volunteer roles and if you are interested we can find a perfect match for you. Volunteer opportunities range from short-term commitments of a few hours to long-term committee lead roles. And many of our volunteer activities qualify for PMI PDUs (volunteers report their own volunteer PDU hours to PMI; for more information, please visit PMI's website).

How to Get Started

Check out our volunteer openings below. If you are interested in learning more about one of these opportunities, or if you have a different skill you'd like to contribute, please contact us.

Vice President of Membership
Role Description:

The VP of Membership is responsible for addressing the needs of chapter membership, including membership recruitment, retention, and associated value delivery in accordance with chapter policies and bylaws.

Roles and Responsibilities:
  • Develop and implement a chapter membership plan that ensures continued growth through proactive recruiting, retention and member engagement, including the establishment of measurable goals and the monitoring of success metrics for appropriate action
  • Customer Service
    • Answer general member/non-member information inquiries and other request for assistance with membership and its benefits
    • Support and attend annual general meetings and all chapter meetings as appropriate
  • Primary user of the Membership Data in the Chapter Reporting System (CRS) for Data Analysis and Reporting
    • Maintain the membership records of the chapter
    • Provide communication list/member updates to officers as requested
    • Coordinate the production and distribution of timely membership reports, such as monthly membership reports by demographics (city, state, age, industry, etc)
  • Market Research
    • Review and analyze member satisfaction survey data and enhance membership benefits
    • Develop and administer lapsed (non-renewal) member survey
    • Analyze and integrate survey feedback for inclusion in the strategic/operational planning
  • Marketing and Member Engagement
    • Develop and implement membership welcome and support plan including the promotion of PMI and chapter membership value
    • Communicate member value through various delivery methods in alignment with the Membership Benefits Package
    • Utilize membership marketing materials available through the PMI Marketing Portal
    • Develop and implement a rewards and recognition program plan to recognize member milestones (such as anniversaries or awards)
  • Develop and oversee leadership succession planning and ensure a smooth transition
Time Sensitive Activities:
  • Annually – Review and update the Chapter Membership Plan
  • Monthly Events - Coordinate Chapter Orientation at each chapter event
  • Monthly – Perform Chapter Guest Pass process
Volunteer Requirements:
  • Must serve the entire two year board term.
  • Expected to attend all board meetings.
  • Generally expected to attend the majority of local chapter events.
  • Generally expect to average 10 hours per month during the board year.
Backup or Emergency Plan:
  • In the event that the VP of Membership can not fulfill their role for an interim or extended period of time the President will select another board member or a director to take their place.
Budget Line Item Responsibilities:
  • Membership Dues
Director Roles Under VP of Volunteers
  • Director of Membership
Vice President of Volunteers
Role Description:

The VP of Volunteers is responsible for addressing the needs of the volunteers, including recruitment, retention, recognition and leadership development training and support in accordance with chapter policies and bylaws.

Roles and Responsibilities:

  • Responsible for volunteer recruitment and/or retention
    • Maintain a list of all chapter volunteer roles, volunteer and contact info
    • Maintain a chapter volunteer org chart
  • Conduct volunteer on-boarding program for all new volunteers
  • Understand and leverage experience of volunteers and direct them to various initiatives in the chapter
  • Responsible for identifying and developing programs to involve, develop and engage volunteers
  • Responsible for oversight, administration and building awareness of the chapter (and PMI’s) volunteer policies, procedures and guidelines
    • Conduct annual volunteer training program
  • Responsible for the development of volunteers to serve in their volunteer roles
  • Responsible for developing and administering volunteer recognition programs
  • Responsible for the general oversight and management of the chapter’s volunteer programs and services
  • Develop and implement succession and transition plan
Time Sensitive Activities:
  • Monthly – Report to board any open volunteer positions and recruitment activity
  • Annually – Coordinate purchase of volunteer awards and volunteer recognition at Annual meeting
  • Annually – Coordinate volunteer training with Director of Volunteers
  • As Needed – Conduct volunteer on-boarding when Director of Volunteers is not available
Volunteer Requirements:
  • Must serve the entire two year board term
  • Expected to attend all board meetings
  • Generally expected to attend the majority of local chapter events and recruit for open volunteer positions
  • Generally expect to average 5-10 hours per month during the board year
Backup or Emergency Plan:
  • In the event that the VP of Volunteers can not fulfill their role for an interim or extended period of time the President will select another board member or director to take their place.
Budget Line Item Responsibilities:
  • Volunteer awards
Director Roles Under VP of Volunteers:
  • Director of Volunteers
Director of Social Media
Role Description:

The Director of Social Media is responsible for posting monthly events, announcements, PDD information and other relevant events to LinkedIn and Facebook. The Director must be comfortable with the basic functions of posting to LinkedIn and Facebook.

Roles and Responsibilities:
  • Post Monthly events with speaker information as well as registration information
  • Share biographies or videos of featured speakers
  • Include links to registration for all events when applicable
  • Respond to requests from individuals that result from social media posts, including connecting them with the correct Chapter Director.
Time Sensitive Activities:
  • Due to the nature of social media it’s important that postings are kept relevant. During the months when there are no monthly events there may be articles or items from PMI global that can be shared for content.
  • The board may approve or ask for material to be published in the recruitment of volunteers.
Volunteer Requirements:
  • Must serve the entire board year (August to May).

  • Must be available to respond to ad hoc requests for communications.

Backup or Emergency Plan:
  • In the event that the Director of Social Media cannot fulfill their role for an interim or extended period of time the Director should inform the VP of Communications ASAP and try to assist in finding a replacement volunteer.
Budget Line Item Responsibilities:
  • None
Direct Reports
  • None
Director of Social Good
Role Description:

The primary goal of this role is to be responsible for overseeing a program of social good projects, developing social good initiatives and strategies, and be a liaison to PMI Educational Foundation. They must also establish and then provide reports on multiple initiatives for their chapter.

Committment & Effort:
  • Approximately 5–10 hours per month (dependent on client engagements)
    Includes monthly meetings with volunteer teams and preparing monthly reports
Roles and Responsibilities:
  • Familiarize themselves with the Chapter Leaders’ Guide: Social Good Outreach
  • Work with client relations manager to identify prospective projects
  • Post, interview and invite volunteers to work on projects
  • Coach and mentor the volunteer lead on the development of the project charter, schedule, and staffing
  • Along with the chapter president and client relations manager approve each social good project charter
  • Provide reports on multiple social good initiatives for their chapter
  • Liaise with director of volunteers as required
  • Manage all chapter volunteers engaged in social good projects
  • Report on overall social good program status
  • Attend and participate in chapter leadership meetings as requested
Backup or Emergency Plan:
  • In the event that the Director of Social Good cannot fulfill their role for an interim or extended period of time, the VP of Outreach will select another director to take their place or perform the role.
Reports to:
  • VP of Outreach
Director of Membership
Role Description:

The Director of Membership Growth is responsible for addressing the needs of chapter membership growth and membership value delivery in accordance with chapter policies and bylaws.

Roles and Responsibilities:
  • Assist VP of Membership with developing and implementing a chapter membership plan that ensures member growth and engagement, including the establishment of measurable goals and the monitoring of success metrics for appropriate action
  • Customer Service
    • Answer general member/non-member information inquiries and other requests for assistance with membership and its benefits
    • Support and attend annual general meeting and all chapter meetings as appropriate
  • Report on membership data
  • Market Research
    • Review and analyze member satisfaction survey data and enhance membership benefits
    • Administer the Chapter Guest Pass program
    • Analyze and integrate survey feedback for inclusion in the strategic/operational planning
  • Marketing and Member Engagement
    • Develop and implement membership welcome and support plan including the promotion of PMI and chapter membership value
    • Communicate member value through various delivery methods in alignment with the membership Benefits Package
    • Utilize membership marketing materials available through the PMI Marketing Portal
  • Develop and implement succession and transition plan
Time Sensitive Activities:
  • Annually – Review and update the Chapter Membership Plan
  • Monthly – Perform Chapter Guest Pass process
  • Monthly – Perform action items associated with new member recruitment
Volunteer Requirements:
  • Generally expected to attend the majority of local chapter events.
  • Generally expect to average 5 - 10 hours per month during the board year.
Backup or Emergency Plan:
  • In the event that the Director of Membership Growth cannot fulfill their role for an interim or extended period of time the Director of Membership Renewal and/or the VP of Membership will take their place or delegate tasks as needed.
Reports To:
  • VP of Membership
Director of Disbursements
Role Description:

The Director of Disbursements is responsible for processing checks. In this role the Director of Disbursements is responsible for paying invoices and reimbursing volunteers. 

Roles and Responsibilities:
  • Primary point of contact with Chase bank for chapter bank accounts
  • Ensure W-9 forms are obtained for all vendors prior to making payment 
  • Ensure required receipts are provided for all expense reports prior to making payment
  • Process check requests monthly for approved vendor invoices
  • Process check requests monthly for approved volunteer expense reports
  • Provide information monthly to the VP of Finance on disbursements processed
  • Respond to member and chapter questions regarding disbursements
  • Follow up with Chase regarding disbursements that are not received
  • Transfer funds between bank accounts as needed 
Time Sensitive Activities: 
  • Ongoing:
    • Process checks for invoices and expense reports at least monthly
    • Respond to any questions or issues regarding disbursements at least weekly.
Volunteer Requirements: 
  • Expect to average 3-4 hours per month during the year.
  • Must be able to use the Chase website to submit check requests, transfer funds, and stop payments.
  • Must be able to respond at least weekly to disbursement questions or issues.

Backup or Emergency Plan: 
  • In the event that the Director of Disbursements cannot fulfill their role for an interim or extended period of time, the VP of Finance will select another director to take their place.
Reports To:
  • VP of Finance
AV Team
Position Overview

The primary responsibilities for the Audio and Visual (AV) Technician are set up, operate, and maintain audio and visual equipment for PMI-NEW events so that the events can be streamed (webcasted) to the Internet for our remote members (members unable to attend the monthly meeting in person). 

Initially, only the monthly meetings will be webcasted however the chapter might webcast additional events such as PDD, PMP classes, and workshops.

There will be at least 4 AV technicians – 2 technicians will be needed for each monthly meeting.  A schedule will be created for each AV technician.

The AV technician should have a diploma or degree in audio visual technology (or have been trained on AV technology).  Knowledge of camera and lighting techniques and webcast (streaming) software is essential.

Roles and Responsibilities
  • Pickup equipment from the storage location before each meeting.  The storage location has not been determined however the chapter might store the equipment at a heated storage location on Route 41 or at the venue
  • Arrive at least 1.5 hours before the speaker’s presentation and setup/test equipment and verify that there is a reliable Internet connection.  Equipment incudes camera, microphone, cabling, tripod, and laptop computer
  • Setup laptop to stream event to Internet
  • Troubleshoot technical issues and work with the venue’s staff to ensure a smooth webcast experience for our remote members
  • Run equipment during the speaker’s presentation.  Although the majority of the event will be the filming of the speaker, audience participation may also be filmed.
  • Breakdown and return equipment to storage location
  • If any equipment is malfunctioning, arrange to have the equipment repaired or replaced.
Volunteer Requirements
  • Yearly terms – January to December however the meeting schedule is usually from September to April (approximately 7 meetings per year)
  • Generally expect to average 3 hours per month
Reports to
  • Director of Speaker Selection and Programs