Description 

Elected volunteer in charge of the IT services, acts as Web Master assisting with any issues related to the PMI-NEW web page, the email system, information access management and anything IT related 

Commitment & Effort

• Must serve a 2-year term, continued service beyond the 2-year term is appreciated! 
• 8 hours per month for chapter website management and email administration 
• 30 to 40 hours annually for planning, communications, and web development in advance of PDD 
• Attendance (in person or virtual) at annual PMI-NEW volunteer training session
• On-call triage and communication for technology incident response

Roles and Responsibilities 

• Post all aevent articles and include registration ability and discount codes.  
• Ensure that the main home page is updated for all current and upcoming events in addition to performing any technical and functional requirements. Troubleshoot open tickets with the web page vendor and help resolve any issues. Develop custom web pages and microsites as needed. 

• Acts as an active team member of the PDD team – attend team meetings and build event web page for the event, per the team's direction and in line with event planning schedules.
• Grants appropriate access and trains other volunteers on the features and functionality of chapter technology. 
• Resolves any website or chapter email login issues for members and other volunteers, including meeting with a member or volunteer to try and isolate the login issue.Communicates with members regarding PMI-managed services to support a high-quality membership experience. 
• Responds to requests for job postings to be published to the website, developing articles for proofing and setting publishing limits to ensure content stays fresh.  
• Develops discount codes per approved requests received from the PMI-NEW Board of Directors. 
• Organizes event content on a monthly basis.
• Maintains listing of all chapter email accounts with the the assigned volunteer and forwarding addresses, as applicable. 
• Chapter email administrator and web hosting vendor liaison, including email account creation/management, troubleshooting, incident management communication, and testing as needed to support 24/7 availability of the chapter website and volunteer communication and collaboration tools. 

Description

The Director of PDD oversees and coordinates all activities necessary to put on the PDD (usually held in the April/May timeframe).  The PDD is usually a 1-day event.   

Commitment & Effort

• 2-year term however you will be asked to assist (as a mentor to the new Director of PDD) in the first year after your term is complete  
• Expect to average 5 hours per month, increasing to 10 hours in April and May.

Roles and Responsibilities

• Select and reserve venue/facility for the PDD. 
• Form and manage PDD team.  Usually, most of the team from the previous PDD volunteer for PDD again. 
• Select and mentor a volunteer to be Director of PDD after their term is complete.  
• Facilitate and coordinate regular meetings (starting in June/July) among PDD team. 
• Select PDD theme (if applicable). 
• Set event prices for attendees. 
• Select topics for the PDD.  Topics are usually determined by the PDD team, the Speaker Selection Committee, feedback from the board, feedback from the chapter’s members, and survey results from the previous PDD. 
• Working with the Director of Speaker Selection and Programs and Speaker Selection Committee, select speakers and presenters for the PDD. 
• Arrange for promotion via PMI NEW website, postcards, chapter email blasts (contact VP of Communications), and monthly meetings (contact Director of Speaker Selection and Programs and VP of Programs). 
• Oversee the building of the schedule for PDD (key note, tracks, main speaker, end note, raffles, etc). This is the primary responsibility of the Speaker Selection team. 
• Ensure PDU’s are claimed for all attendees (submit attendance list for each PDD day to VP of Programs). 
• Stay within PDD budget. 
• Assign tasks/responsibilities to non-PDD Team workers (such as board members) for the days of the event 
• Think of innovative ways to increase attendance for PDD. 
• Update Chapter’s document management system with all information 

Activities & Deliverables

• June/July – reserve venue for following year PDD 
• August/September – initial planning for PDD such as PDD format and collect lessons learned 
• October/November – Ensure start of the speaker search for the PDD.  
• January – Add PDD event Website 
• January – send first postcard 
• January thru April – send PDD information to VP of Communications to be used in Email blasts 
• January thru April – send PDD information to VP of Programs to be used in slide decks of monthly meeting 
• February – all speakers should be under contract 
• February/March – Update PDD event with list of speakers 
• March/April – send second postcard 
• April – Assign tasks/responsibilities to non-PDD Team workers (such as board members) for the days of the event 
• May – Hold PDD 
• May (after PDD) – Submit attendance list to VP of Program to claim PDD and to submit attendance list to Director of Surveys 

Backup or Emergency Plan

In the event that this director cannot fulfill their role for an interim or extended period of time, the VP of Programs will take their place.  

Reporting Relationships

This role reports to VP of Programs.

• Description 
  • The Speaker Selection Committee (SSC) is a team of 4 to 6 volunteers – but split into 2 groups.  One group consists of two (2) volunteers that focus on selecting speakers for the monthly events.  The second group focuses on selecting speakers for the PDD. 
  • The reason we split the committee into 2 groups is because selecting speakers for PDD requires the committee members’ full attention from October thru January – and it was difficult for committee members to handle both monthly meetings and PDD.  However the 2 groups work together to ensure there are no repeat speakers among PDD and monthly meetings during a given year.  In addition, if it is determined that a speaker is better suited for PDD (or better suited for a monthly event), the committee can share information with the other group. 

• Commitment & Effort 
  • 1-year term
  • Expect to average 2-3 hours per month (depending on position)  

• Roles and Responsibilities  
  • Attend SSC meetings. 
  • Reference and follow the “Speaker Selection Process” document. 
  • Stay within budget. 
  • For a member of the monthly meeting group: 
    • In May/June, you will be assigned 3 to 4 monthly meeting for the next meeting cycle (September thru April) with a PDU area (such as technical, strategy, or leadership).   
    • Research and engage a speaker for each one of your assigned months at least 2 months before the event 
    • Consolidate the speaker’s information and forward to the Director of Speaker Selection and Programs so that the information can be uploaded to the Website  
  • For a member of the PDD group: 
    • In October/November, you will be assigned 3 to 4 sessions for the PDD with a PDU area (such as technical, strategy, or leadership).   
    • October thru January, research and engage a speaker for each one of your assigned sessions. 
      Consolidate the speaker’s information and forward to the Director of Speaker Selection and Programs so that the information can be uploaded to the Website   

• Backup or Emergency Plan: 
  In the event one of the SSC positions become vacant, another member of the SSC teak will take their place.  

• Reporting Relationships: 
  Director of Speaker Selection and Programs  

Role Description: 

The Director of Membership Growth is responsible for addressing the needs of chapter membership growth and membership value delivery in accordance with chapter policies and bylaws.  
 

Roles and Responsibilities: 

• Assist VP of Membership with developing and implementing a chapter membership plan that ensures member growth and member engagement, including the establishment of measurable goals and the monitoring of success metrics for appropriate action
• Answer general member/non-member information inquiries and other requests for assistance with membership and its benefits 
• Support and attend annual general meeting and all chapter meetings as appropriate 
• Report on membership data 
• Review and analyze member satisfaction survey data and enhance membership benefits 
• Administer the Chapter Guest Pass program 
• Analyze and integrate survey feedback for inclusion in the strategic/operational planning 
• Develop and implement membership welcome and support plan including the promotion of PMI and chapter membership value 
• Communicate member value through various delivery methods in alignment with the membership Benefits Package 
• Utilize membership marketing materials available through the PMI Marketing Portal  
• Develop and implement succession and transition plan 
• Annually – Review and update the Chapter Membership Plan
• Monthly – Perform the Chapter Guest Pass process 
• Monthly – Perform action items associated with membership growth 

Volunteer Requirements: 

Generally expected to attend the majority of local chapter events. 
Generally expect to average 5 - 10 hours per month during the board year. 

Backup or Emergency Plan: 

In the event that the Director of Membership Growth cannot fulfill their role for an interim or extended period of time the Director of Membership Renewal and/or the VP of Membership will take their place or delegate tasks as needed. 

Reports To: 

VP of Membership 

Description 

The primary responsibilities for the Audio and Visual (AV) Technician are set up, operate, and maintain audio and visual equipment for PMI-NEW events so that the events can be streamed (webcasted) to the Internet for our remote members (members unable to attend the event in person).   

Performs work as part of a team of 4 AV technicians; 2 technicians will be assigned for each event.  A schedule will be created, as needed, and coordination/engagement facilitated through the Programs team. 

The AV technician should have prior training and/or experience operating audio-visual technology, a certificate or degree in this or similar field of study is preferred.  Knowledge of camera and lighting techniques and webcast (streaming) software is essential, and interested candidates will be trained. 

Commitment & Effort 

• Yearly terms – January to December  
• Expected to attend all in-person events with webcast components; typically 1 evening per month from September to April (approximately 7-8 events per year)
• Generally expected to average 3 hours per month for planning, rehearsal and execution activities
• Supports technology aspects of all-virtual events, as needed 

Roles and Responsibilities 

• Pickups equipment from the storage location before each meeting.  Equipment incudes camera, microphone, cabling, tripod, and laptop computer. After pickup, AV Technician ensures all equipment is secure and stored at the venue or in another climate-controlled environment.
• Arrives at least 1.5 hours before the speaker’s presentation to setup/test equipment. Verifies that there is sufficient space, lighting, a reliable internet connection, etc.
• Performs all activities necessary to stream the live event to web-based viewing platform
• Troubleshoots technical issues and work with the venue’s staff to ensure a smooth webcast experience for our remote members, including completion of connectivity tests in advance of the event.
• Runs equipment during the speaker’s presentation.  Although the majority of the event will be the filming of the speaker, audience participation may also be filmed. Coordination with speaker and event team required to facilitate effective experience for web attendees is expected. 
• Takes down, secures and returns equipment to storage location 
• If any equipment is malfunctioning, arrange to have the equipment repaired or replaced. 

Backup or Emergency Plan: 

In the event the Audio and Visual Technician cannot fulfill their role for an interim or extended period the Director of Speaker Selection and Programs shall find a replacement. 

Reporting Relationships: 

This position reports to the Director of Speaker Selection and Programs, with a dotted line to VP Operations.