Records Retention Policy
 
Effective 12/17/2020
Background:  The Northeast Wisconsin Chapter of PMI (PMI-NEW) shall retain records for the
period of their immediate or current use, unless longerretention is necessary for historical
reference or to comply with contractual or legal requirements.Records and documents outlined
in this policy include: paper, electronic files (including emails). Any person who is in possession
ofrecords belonging to PMI-NEW Chapter who is uncertain as to what records to retain or
destroy, whento do so, or how to destroy them may seek assistance from the President of the
Chapter.
Policy Statement:  In order to eliminate accidental or innocent destruction, PMI-NEW has the
record retentionpolicy shown in the table below: It should be noted that the PMI-NEW is a
nonprofitorganization that does not have owners or capital stock. Additionally, the chapter
operates on a cashbasis of accounting, so it has no accounts payable or accounts receivable.
Record Type
Retention Period
Bank Statements and Reconciliations
7 years
Budgets
3 years
Cancelled checks
7 years
Chapter Renewal Documents
3 years
Communications to Members
3 years
Event Records (PDD, monthly meetings, etc)
3 years
Expense Receipts
7 years
Expense Reimbursement Requests
7 years
Insurance Policies/Information
3 years
Meeting Minutes (Board, strategy, etc)
3 years
Tax Returns / Tax Records
7 years
Vendor Contracts
7 years
Volunteer Lists/Information
3 years
Procedure Statement:  At the beginning of each year, each board member will be responsible
for reviewing the records in their area and removing/destroying those that no longer need to be
retained.

Chapter Membership

Total Members 505
New Members This Year 77
PMP® Members 354
CAPM® Members 7
PgMP® Members 2
PMI-SP® Members 0
PMI-RMP® Members 0
PMI-ACP® Members 17
PfMP® Members 0
PMI-PBA® Members 1
Members with no Certification 140
Breakdown by type  
Individual Members 491
Student Members 12
Other Members 2
PMP/CAPM/PgMP/PMI-SP/PMI-RMP/PMI-ACP/PfMP/PMI-PBA are registered marks of the Project Management Institute, Inc.

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